DPBS FMUI SOP for Student Appeal Mechanism

Standard Operating Procedure Implementation Of Student Appealing Doctoral Program In Biomedical Sciences Faculty Of Medicine Universitas Indonesia

1. PURPOSE

This SOP was created as a guideline for the method and process for submitting a review of student assessment results.

2. SCOPE

This procedure includes the procedures and process for submitting a request for review of student assessment results.

3. DEFINITION

In connection with the review process for the preparation of the Preliminary Self-Evaluation Report, it is deemed necessary to establish a mechanism for submitting a review of the results of student assessment for the Doctoral Program in Biomedical Sciences, Faculty of Medicine, Universitas Indonesia.

4. REFERENCE

Universitas Indonesia Dean’s Decree No. 289/H2.F1.D/HKP.02.04/2014 concerning the Mechanism for Submitting a Review of the Assessment Results of Students of the Medical Education Program, Faculty of Medicine, Universitas Indonesia.

5. PROCEDURE

5.1 Limitation

  1. A proposal for review may be submitted by students for matters related to the assessment process and results in the educational program.
  2. Assessment is a decision based on the results of an assessment (evaluation of student learning outcomes in a stage of education or a module).
  3. Matters related to student input concerning the learning process and program/module implementation are not included among the matters that can be submitted for review. Student feedback related to the learning process can be submitted through a structured feedback mechanism, verbally or in writing, to the program manager.

5.2 Appeals Process

  1. This appeal mechanism applies to students of the Doctoral Program in Biomedical Sciences, Faculty of Medicine, Universitas Indonesia.
  2. The student concerned must submit a written proposal for a review to the Vice Dean for Academic, Research and Student Affairs, with a copy to the Postgraduate Program Coordinator. The written submission must include a detailed explanation of the basis for the request and supporting documents related to the proposal.
  3. The time for submitting a review request is no later than 30 days after the deadline for entering grades into SIAK NG by the module team, except for modules that are still in progress at the deadline for grade submission. For modules that are still in progress, the deadline for submitting a review request is 30 days after the grades are published in SIAK NG.
  4. Students must first discuss or clarify the assessment results with the module team before submitting a review proposal.
  5. The Vice Dean for Academic, Research and Student Affairs and the Postgraduate Program Coordinator will review the submitted application and assess the suitability of the grounds for the application and the evidence provided. The Vice Dean will decide whether the application can be processed further.
  6. The Vice Dean for Academic, Research and Student Affairs will provide written notification regarding the status of the application to the student concerned no later than 30 days after the submission date. The decision will state whether:
    1. the application cannot be followed up due to insufficient grounds; or
    2. the application will be processed further.

5.3 Grounds for Appeal

Assessment decisions are made by considering the achievement of knowledge, skills, and behavioral competencies of a student in a module. Determination of final grades, assessment methods, and assessment processes are based on applicable provisions.

Students may appeal on the following grounds:

  1. The assessment results do not comply with the applicable provisions concerning the determination of final grades, assessment methods, and assessment processes in the Doctoral Program in Biomedical Sciences.
  2. The assessment results are deemed to be non-objective or discriminatory.

Students cannot file an appeal based solely on their disagreement with the grades or assessment results obtained.

5.4 Decision-Making

  1. The Vice Dean for Academic, Research and Student Affairs needs to gather as much relevant information as necessary to make a decision.
  2. A team consisting of the Postgraduate Program Coordinator, year coordinator, module head, and academic quality assurance unit/team provides recommendations for decision-making to the Vice Dean for Academic, Research and Student Affairs.
  3. Students and other necessary parties may be called to discuss the appeal filed.
  4. Decision-making on the application for review of assessment results is carried out by the Vice Dean for Academic, Research and Student Affairs based on a systematic analysis of the problem, relevant data, and evidence obtained from various related parties.
  5. The decision-making process for a request for review of assessment results is carried out within 30–60 days after the submission is made.
  6. The decision regarding the application for review of assessment results will be conveyed in writing to the student.
  7. The Vice Dean for Academic, Research and Student Affairs and the Postgraduate Program Coordinator will coordinate the follow-up to the review decision.
  8. Decisions that have been taken cannot be challenged.
  9. The decision-making process for submitting a review application is evaluated by the academic quality assurance unit or team at the study program or faculty level.
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